EXPENSE REPORT TEMPLATE PROFESSIONAL

Tracking and recording the expense reports also gives you insight into any potential misuse or abuse of company funds. Then, once you have finalized it and the accompanying form, ensure all employees get a copy of the policy and understand it (e.g., hold a companywide meeting or video call).

EXPENSE REPORT TEMPLATE PROFESSIONAL

Have your accountant or HR professional review your expense reporting policy before you distribute it to employees. We recommend keeping your expense form template in your company’s shared drive or leaving copies in a designated folder everyone can access. Whatever method you use, track employees’ expense amounts and make sure they are appropriate. The most common practice to document employee expenses is to use a form, like our company expense policy template above. You could also establish a daily limit (per diem) on employee spending-usually ranging from $50 to nearly $400 per day, depending on your state and permitted expenses. While our expense policy template is fairly basic, you might want to specify which expenses are approved if your employees frequently travel or entertain clients. Reimbursable expenses listed on your report and in your policy should include those that are and are not approved, as well as those requiring pre-approval. Having employees submit expense reports also allows you the ability to accurately deduct eligible expenses from taxable income and have a verified record for tax reporting. Expense reports provide employers with a detailed account of how company resources are being used, enabling informed financial decisions. If your business anticipates employees making work-related purchases, it’s prudent to develop a policy and form for accurate tracking and recordkeeping. Your expense report template may include fields for travel-related expenses such as airfare and meals.

Expense report template